From the first parent enquiry to the moment a learner sits in their allocated class, ADM-200 guides your registrar through every step. Designed for ECD through Form 6 in both government-aided and independent Zimbabwean schools.
ADM-200 structures admissions into clear, trackable stages so nothing falls through the cracks at term opening or mid-year.
Record the parent's enquiry — preferred grade, entry date, and contact details. The system assigns a unique inquiry reference number and logs the date. Inquiries appear on the registrar's dashboard for follow-up.
Issue a customisable digital (or printable) application form. Collect all required documents: birth certificate, health card, previous school report/transfer letter, and parent ID. The system flags any missing documents with a red indicator.
Record entry assessment scores, interview notes, and the placement committee's decision. Mark the application as Approved, Waitlisted, or Declined with a reason. Declined applications are retained for record-keeping.
Generate a formal acceptance letter with the school's letterhead, accepted grade, subject combination, and registration fee amount. Once the registration fee is recorded (via FIN-500), the application advances to final placement.
Assign the learner to a specific class stream (e.g., 3B, Form 2 Arts). The system automatically creates a full SIM-100 student profile, assigns an admission number, and makes the learner visible to their class teacher.
Every tool your registrar needs to run a smooth, professional admissions process across all levels.
Tailor application forms for each level — ECD forms collect different data from Form 5 A-Level forms. Add or remove fields without any coding knowledge.
Configure a per-grade document checklist. The system prevents placement to a class until all mandatory documents are marked received, ensuring compliance with Ministry requirements.
When a class reaches maximum capacity, new applicants go onto a waiting list ranked by application date. If a place opens, the next applicant is automatically flagged for contact.
One-click generation of professional acceptance letters and offer-of-place notices. Letters include the school's logo, term start date, uniform requirements, and fees summary.
For Form 1, Form 5, and entry to specialist programmes, the admission form presents available ZIMSEC and Cambridge subject combinations. Student selections are saved directly to their SIM-100 profile.
At the start of a new term, re-enrol all returning students in a single operation. Bulk progression moves all Grade 2 students to Grade 3, all Form 1 students to Form 2, and so on.
Admission requirements differ significantly between school levels. ADM-200 has separate configurations for each stage of the Zimbabwean education system.
Inter-school transfers are common in Zimbabwe. ADM-200 handles both incoming and outgoing transfers cleanly and generates the required Ministry documentation.
Record the previous school's EMIS number, transfer letter reference, and outstanding fees status. Map the student to the correct class based on academic records.
Generate official school transfer letters for departing students with one click. Letters include academic progress summary, fees clearance status, and signature fields.
Attach scanned copies of the student's most recent report card to their transfer record, ensuring their class teacher at the new school can calibrate expectations from day one.
The central database for all learner records — demographics, medical, academic history — available offline.
Daily session registers, absenteeism analytics, and automatic parent SMS alerts — all working offline.
Invoicing, EcoCash payments, debtor tracking, and financial reports across USD and ZiG currencies.
Contact our Harare team for a live demonstration of this module.