Schools manage millions of dollars in assets including computers, furniture, vehicles, Smart Boards and buildings, yet most track them in a paper register or a basic spreadsheet. AST-900 provides a structured digital register covering the full asset lifecycle from procurement to disposal, fully accessible offline for annual audits and inspector visits.
AST-900 organises school assets into six main categories, each with its own sub types, custom fields and depreciation rules.
Every asset moves through stages from the day it arrives at the school gate to the day it is written off. AST-900 tracks every stage with dates, responsible persons and documentation.
Record the supplier, purchase order number, invoice amount, date of delivery and warranty period. Attach a scanned copy of the purchase invoice. Each asset receives a unique AST number automatically.
Assign each asset to a location such as classroom, office or lab and to a responsible person. For ICT equipment, record the serial number, MAC address and installed software. For vehicles, record the registration number and chassis number.
Log every service, repair and calibration event with date, service provider, work done, cost and next service date. AST-900 automatically flags assets with overdue service schedules on the dashboard.
Annual condition assessment where each asset is rated Good, Fair, Needs Repair or Write off. Condition history is retained showing how an asset condition has changed over its lifetime.
Record disposal method: Sold with buyer and amount, Donated, Stolen with police report number, Condemned or Written Off. Disposal requires dual authorisation from the Headmaster and Board Chairperson, providing governance accountability.
Every change to an asset record is logged with a timestamp and the user who made the change. Complete transaction history is available for Ministry inspectors and external auditors.
AST-900 is designed around the Zimbabwe school audit cycle, the Ministry of Primary and Secondary Education EMIS asset reporting requirements and Secretary Circular Number 9 of 2026. It works reliably in Harare, Bulawayo, Mutare, Gweru, Masvingo and rural districts where internet access is limited or intermittent.
As Zimbabwean schools acquire more technology, detailed ICT tracking becomes essential for security, maintenance planning and EMIS reporting to the Ministry.
Serial number, make and model, operating system, RAM, storage and screen size. Track allocated user including student or teacher, location and purchase date. Import EMIS equipment counts directly from AST-900 data for Ministry submissions.
Brand, model, installation date, classroom location and technical support contact. Smart Boards include driver version and last calibration date. Projector records include lamp hours used versus lamp lifetime remaining for maintenance planning.
The Edupro server itself, network switches, WiFi access points, UPS units and solar or inverter power systems are all registered as assets with service schedules and warranty details. Critical infrastructure is flagged with priority status for replacement planning.
Each ICT asset has a unique identifier and assigned custodian. Movement between classrooms is logged so nothing is lost when equipment is transferred. Barcode or QR code labels can be printed for physical tagging.
School boards and Ministry inspectors need to know the current value and condition of school assets. AST-900 provides this automatically with each asset registered.
AST-900 works alongside every other Edupro ESMS module as part of one connected school management system for Zimbabwe.
Asset procurement costs and depreciation from AST-900 feed into the school financial statements managed in FIN-500 for audit and board reporting.
View ModuleAll ICT equipment registered in AST-900 including computers, tablets and Smart Boards powers the digital learning environment of LMS-200.
View ModuleTRN-1000 Phase 2 covers the Smart Board and projector equipment that AST-900 tracks as school assets, ensuring staff can use and maintain them.
View ModuleContact our Harare team for a live demonstration of this module at your school.