Zimbabwe's dual-currency economy, multiple mobile payment platforms, and complex fee structures demand a bursary system built specifically for local schools. FIN-500 handles every aspect of school revenue — from term invoicing to real-time debtor reporting — fully offline capable.
Every school has a unique fee structure. FIN-500 gives the Bursar full control over how fees are set up for each grade, term, and academic year.
Set different tuition fees for ECD, primary, Form 1–4, and Form 5–6. Apply different rates for Term 1, 2, and 3. Boarding fees, development levy, examination fees, and sport levies are configured as separate line items.
Separate line items for development levy, building fund, ZIMSEC examination fees, Cambridge registration fees, sport fees, boarding levy, school bus levy, and optional extras like music tuition or coaching.
Configure automatic sibling discounts (e.g., 10% for second sibling, 15% for third). Record scholarship or bursary arrangements per student with a discount percentage or fixed reduction per term.
At the start of each new term, any outstanding balance from the previous term is automatically carried forward and added to the new term's invoice. Prior period arrears are shown as a separate line item.
Zimbabwe's payment landscape is diverse. FIN-500 records every payment method used by Zimbabwean school parents.
Professional, branded financial documents at the click of a button — for parents who expect receipts and for auditors who demand them.
At term opening, FIN-500 generates invoices for every student automatically based on their grade and boarding status. The Bursar reviews and approves the batch before invoices are released to parents via COM-400.
Record each payment with: amount, currency, payment method, reference number (EcoCash transaction code, bank reference), date, and the receiving staff member's name. Partial payments are fully supported.
Every payment generates a receipt with a unique QR code. Parents can scan the QR code to verify the receipt's authenticity online — preventing fraudulent receipt presentation and protecting the school.
Parents can request a full statement of account showing all invoices and payments for the current or previous terms. The Bursar can email or WhatsApp the statement directly from FIN-500.
Knowing exactly who owes what — and by how much — is the Bursar's most important daily task. FIN-500 makes debtor management effortless.
A real-time summary showing total amount invoiced, total collected, total outstanding, and collection rate percentage. Filterable by grade, class, and term.
Drill down to any student's complete fee account showing term-by-term invoices, payments, outstanding balance, and the last payment date and method.
Classify outstanding balances by age: Current Term, 1 Term Overdue, 2 Terms Overdue, and 3+ Terms Overdue. Essential for Board reporting and collections decisions.
FIN-500 gives Headmasters, Bursars, and School Boards the financial reports they need without waiting for manual spreadsheet compilation.
Fee invoices and debtor alerts from FIN-500 are sent automatically to parents via COM-400's SMS and WhatsApp channels.
Registration fees collected through FIN-500 are the final step in the ADM-200 admission workflow before class placement.
FIN-500 can withhold report card release in RPT-800 for students with outstanding balances exceeding a configured threshold.
Contact our Harare team for a live demonstration of this module.