A complete financial management suite built for Zimbabwean schools. FIN-500 handles everything from term fee invoicing and multi-currency payments to chart of accounts, balance sheets, income and expenditure statements, statutory fund management and audit-ready reporting. Fully compliant with Secretary Circular Number 9 of 2026 and IPSAS standards, and works offline on your school local server.
Every Zimbabwean school has a unique fee structure. FIN-500 gives the Bursar full control over how fees are set up for each grade, term and academic year, with full compliance for Ministry fee approval display requirements.
Set different tuition fees for ECD, primary, Form 1 through 4, and Form 5 through 6. Apply different rates for Term 1, 2 and 3. Boarding fees, development levy, examination fees and sport levies are configured as separate line items. Approved fees display sheets can be generated for Ministry compliance.
Separate line items for development levy, building fund, ZIMSEC examination fees, Cambridge registration fees, sport fees, boarding levy, school bus levy and optional extras such as music tuition or coaching. All levies are tracked separately for audit and reporting purposes.
Configure automatic sibling discounts such as 10 percent for second sibling and 15 percent for third. Record scholarship or bursary arrangements per student with a discount percentage or fixed reduction per term. All discounts are reflected in the general ledger for audit transparency.
At the start of each new term, any outstanding balance from the previous term is automatically carried forward and added to the new term invoice. Prior period arrears are shown as a separate line item with ageing classification for debtor management and audit reporting.
Zimbabwe's payment landscape is diverse and the multi currency system requires strict compliance. FIN-500 records every payment method used by Zimbabwean school parents and enforces interbank rate compliance.
FIN-500 enforces the Ministry directive that no school shall demand fees exclusively in USD. Parents may pay in ZiG, USD or any currency in the multi currency basket. The system uses the official interbank rate determined by the foreign exchange market, in line with the Reserve Bank of Zimbabwe directive of 12 March 2025.
Professional, branded financial documents at the click of a button, for parents who expect receipts and for auditors who demand them under Secretary Circular Number 9 of 2026.
At term opening, FIN-500 generates invoices for every student automatically based on their grade and boarding status. The Bursar reviews and approves the batch before invoices are released to parents via COM-400. This follows the accrual concept of accounting required for IPSAS compliance.
Record each payment with amount, currency, payment method, reference number such as EcoCash transaction code or bank reference, date and the receiving staff member name. Partial payments are fully supported and every transaction creates a double entry journal.
Every payment generates a receipt with a unique QR code. Parents can scan the QR code to verify the receipt authenticity online, preventing fraudulent receipt presentation and protecting the school revenue.
Parents can request a full statement of account showing all invoices and payments for the current or previous terms. The Bursar can email or WhatsApp the statement directly from FIN-500. Statements are formatted for audit review.
Knowing exactly who owes what and by how much is the Bursar most important daily task. FIN-500 makes debtor management effortless while complying with the Ministry directive that no pupil shall be excluded from classes due to unpaid fees.
A real time summary showing total amount invoiced, total collected, total outstanding and collection rate percentage. Filterable by grade, class and term for management oversight and board reporting.
Drill down to any student complete fee account showing term by term invoices, payments, outstanding balance and the last payment date and method. Essential for parent meetings and payment plan arrangements.
Classify outstanding balances by age such as Current Term, 1 Term Overdue, 2 Terms Overdue and 3 or More Terms Overdue. Essential for Board reporting, bad debt provision and collections decisions.
A proper chart of accounts is the backbone of any audit ready financial system. FIN-500 provides a Zimbabwean school structured chart of accounts with full double entry bookkeeping, essential for ZIMRA compliance and external audits.
Under Secretary Circular Number 9 of 2026, all School Development Association (SDA), School Development Committee (SDC) and School Services Fund (SSF) monies are classified as statutory funds and must undergo mandatory regular audits.
SDC funds are managed as a separate statutory fund with dedicated income and expenditure tracking. All SDC transactions are recorded with full audit trails. Reports are formatted for submission to Ministry internal auditors and external auditors as required by the Public Finance Management Act.
The School Services Fund is tracked as a distinct statutory account. FIN-500 produces SSF specific financial statements including income and expenditure and fund balance reports, ready for annual external audit as mandated by the Ministry directive effective August 2026.
FIN-500 helps schools prepare for mandatory audits by maintaining complete transaction histories, approval records and supporting documents. The system can generate management action plan templates for responding to audit findings, with monthly progress tracking as required by the Ministry directive.
Prepare annual and supplementary budgets by income and expenditure category. Track actual performance against budget with variance reports. Essential for the Ministry requirement that schools budget for audit expenses and demonstrate financial accountability before applying for fee adjustments.
FIN-500 produces the complete suite of financial statements required by Zimbabwean auditing firms, ZIMRA and the Ministry of Primary and Secondary Education under Secretary Circular Number 9 of 2026.
The balance sheet is generated automatically from live data at any point in time, showing the school assets, liabilities and net position. No manual compilation needed. Formatted for external auditor review and board presentation.
Monthly, termly and annual income and expenditure statements produced on demand. These give school leadership and trustees a clear picture of the school financial performance and are required for annual external audit.
Complete trial balance and general ledger reports with drill down capability to individual transactions. All ledger reports are date stamped and show the user who entered each entry. Essential for audit trail verification.
Bank accounts are reconciled inside the system. Payments recorded in FIN-500 are matched against bank statements and reconciliation reports are produced to confirm that the books match the bank. Supports Steward Bank and other Zimbabwean banks.
Complete asset register with acquisition dates, costs, depreciation and current book values. Essential for IPSAS compliance and audit verification of school assets including buildings, vehicles, furniture and ICT equipment.
Complete debtors listing with ageing analysis and creditors listing with payment due dates. These reports form part of the annual financial statements and are required for audit verification of receivables and payables.
Secretary Circular Number 9 of 2026 makes annual external audits mandatory for all schools. FIN-500 ensures your school is audit ready at all times.
FIN-500 works alongside every other Edupro ESMS module as part of one connected school management system for Zimbabwe.
Fee invoices and debtor alerts from FIN-500 are sent automatically to parents via COM-400 SMS and WhatsApp channels.
View ModuleRegistration fees collected through FIN-500 are the final step in the ADM-200 admission workflow before class placement.
View ModuleFIN-500 can withhold report card release in RPT-800 for students with outstanding balances exceeding a configured threshold, while complying with Ministry directives on learner access.
View ModuleContact our Harare team for a live demonstration of this module at your school.